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Notice of Society By-Elections 2018

Notice is hereby given that by-elections are to be held for the following society committee positions in City Students’ Union:

African Caribbean Society (ACS) - Communications Officer
American Culture Society - Communications Officer
American Culture Society - Finance Officer
American Culture Society - President
Amnesty International Society - Communications Officer
Amnesty International Society - Finance Officer
Amnesty International Society - President
Anime and Manga Society - Communications Officer
Arab Society - Communications Officer
Arab Society - Finance Officer
Arab Society - President
Bengali Society - President
Bright Futures Society - Communications Officer
Bright Futures Society - President
British Asian Society (BAS) - Communications Officer
British Asian Society (BAS) - Finance Officer
British Asian Society (BAS) - President
Bulgarian Society - Communications Officer
Bulgarian Society - Finance Officer
Bulgarian Society - President
Canadian & American Law Society - Communications Officer
Catholic Society - Communications Officer
City Alliance Society - Communications Officer
City Alliance Society - Finance Officer
City Alliance Society - President
City Food Co-Op Society - Communications Officer
City Food Co-Op Society - Finance Officer
City Food Co-Op Society - President
City Labour Society - Communications Officer
City Labour Society - Finance Officer
City Labour Society - President
Civil Engineering Society - Finance Officer
Civil Engineering Society - President
Computer & Games Society - Communications Officer
Conservative Society - Communications Officer
Conservative Society - Finance Officer
Conservative Society - President
Dance Society - Communications Officer
Dance Society - Finance Officer
Economics Society - Communications Officer
Effective Altruism Society - Communications Officer
Effective Altruism Society - Finance Officer
Effective Altruism Society - President
Electronic Society - Communications Officer
Electronic Society - Finance Officer
Electronic Society - President
Enactus Society - Communications Officer
Enactus Society - Finance Officer
Enactus Society - President
Engineering Design Society - Communications Officer
Engineering Design Society - Finance Officer
Engineering Design Society - President
English Society - Communications Officer
English Society - Finance Officer
English Society - President
First Love City Society - Communications Officer
First Love City Society - Finance Officer
First Love City Society - President
French Speaking Society - Communications Officer
French Speaking Society - Finance Officer
French Speaking Society - President
Future Frontiers Society - Communications Officer
Future Frontiers Society - Finance Officer
Future Frontiers Society - President
Inside Out Society - Communications Officer
Inside Out Society - Finance Officer
Inside Out Society - President
Japanese Society - Communications Officer
Japanese Society - Finance Officer
Japanese Society - President
Kenyan Society - Communications Officer
Kenyan Society - Finance Officer
Kenyan Society - President
Kharis on Campus - Communications Officer
Kharis on Campus - Finance Officer
Korean Society - Communications Officer
Korean Society - Finance Officer
Korean Society - President
Language Exchange Society - Communications Officer
Language Exchange Society - Finance Officer
Lawyers Without Borders - Communications Officer
Lawyers Without Borders - Finance Officer
Lawyers Without Borders - President
LGBT Society - Communications Officer
Lithuanian Society - Communications Officer
Lithuanian Society - Finance Officer
Lithuanian Society - President
Market 10 Society - Communications Officer
Market 10 Society - Finance Officer
Market 10 Society - President
Mountaineering Club - Communications Officer
Music Society - Communications Officer
Music Society - Finance Officer
Nursing Society - Communications Officer
Nursing Society - President
ONE Society - Communications Officer
ONE Society - Finance Officer
ONE Society - President
Optometry Society - Communications Officer
Optometry Society - Finance Officer
Optometry Society - President
Pakistan Society - Communications Officer
Pakistan Society - Finance Officer
Photography Society - Communications Officer
Photography Society - Finance Officer
Photography Society - President
Poker Society - Communications Officer
Poker Society - Finance Officer
Poker Society - President
Politics Society - President
Powerlifting and Fitness Society - Communications Officer
Powerlifting and Fitness Society - Finance Officer
Powerlifting and Fitness Society - President
Psychology Society - Communications Officer
Radiography Society - Finance Officer
Romanian Society - Communications Officer
Romanian Society - Finance Officer
Romanian Society - President
Salem Campus Fellowship Society - Communications Officer
Salem Campus Fellowship Society - Finance Officer
Salem Campus Fellowship Society - President
Shorinji Kempo - Communications Officer
Shorinji Kempo - Finance Officer
Singapore Society - Finance Officer
Slavic Society - Communications Officer
Slavic Society - Finance Officer
Slavic Society - President
Social Football Society - Communications Officer
Social Football Society - Finance Officer
Social Football Society - President
Society of Journalism - Communications Officer
Society of Journalism - Finance Officer
Society of Journalism - President
Spanish and Latin American Society - Communications Officer
Spanish and Latin American Society - Finance Officer
Spanish and Latin American Society - President
Surfing Society - Communications Officer
Surfing Society - Finance Officer
Surfing Society - President
Taiwanese Society - Communications Officer
Taiwanese Society - Finance Officer
Taiwanese Society - President
TEDX Society - Communications Officer
TEDX Society - Finance Officer
TEDX Society - President
The Book Club - Communications Officer
The Book Club - Finance Officer
The Book Club - President
Trading and Investment Society - Communications Officer
Traveling and Eating Society - Communications Officer
Traveling and Eating Society - Finance Officer
Traveling and Eating Society - President
Ultimate Frisbee Society - Communications Officer
Ultimate Frisbee Society - Finance Officer
Ultimate Frisbee Society - President
Women in STEM Society - Communications Officer
Women in STEM Society - Finance Officer
Women in STEM Society - President
World Business Speaking Society (WBSS) - Communications Officer
World Business Speaking Society (WBSS) - Finance Officer
World Business Speaking Society (WBSS) – President

Nominations

Nominations can be submitted at https://www.citystudents.co.uk/elections/. Nominations open 12pm on Monday 11th June and close at 11:59pm on Friday 6th July. Nominations submitted after this date and time will not be considered under any circumstances.

Voting

Voting will take place from 12pm Monday 9th July until 11:59pm on Friday 27th July.

Regulations

A full list of society election and by-election regulations can be found here. All candidates and current committee members must adhere to these, with particular note to the following:

7.1          Formalised collective campaigning by candidates or their supporters is prohibited.

7.2          Campaign material must be individual and must not promote any other candidate. This includes, but is not limited to:

(a)          Approved campaign descriptors/summary or campaign logo’s.

(b)          Both online, video and printed material.

(c)          E-mail, Social Media and other electronic communications.

(d)          Verbal declarations of support for other candidates, including voting intentions during debates, in designated campaigning areas or during interviews with the student media is prohibited.

(e)          Outside of debates or interviews with the student media, candidates may verbally inform individuals who they are voting for if asked.

7.3          Current society committee members must not endorse any candidate when performing society duties. This includes, but is not limited to:

(a)          Events organised by or with the society.

(b)          Posting on society social media accounts using the society name.

(c)          Interviews with student media.

(d)          At events organised by the Students’ Union.

8.4          Candidates may not use any Union logo, University Logo or University crest; or the branding, format or logo used by the Union in awareness campaigns for the election. For the sake of clarity, the Returning Officer shall indicate any “tag lines”, graphics or colours which must not be used. This includes any society logo.

8.5          All publicity materials must be submitted to the Returning Officer or their nominee by email before use for approval. Candidates should allow 48 hours for approval. The Returning Officer reserves the right to reject any descriptor or content that is offensive, open to misinterpretation, breaches the regulations or which breaches copyright.

8.6          Candidates must not use gifts such as sweets, vouchers or any other incentive to encourage students to vote.

8.7          Union computers, premises or resources may not be used to produce, store or assist in the production of any candidate’s election materials.

8.8          Any online communications should comply with the EU General Data Protection Regulations.

9.1          Candidates and campaigners should not undertake campaigns activity which others could not also reasonably do.

9.2          Candidates and campaigners must take reasonable steps to ensure that their supporter’s actions comply with Union, University and the campaign rules at all times and must be able to demonstrate this in the event of a complaint against them.

9.3          Campaigners may only alter, move or remove their own campaign materials.

9.4          Campaigners may only use mailing lists where lawful to do so. In most cases this will require the documented consent of the members on the list to use their details for this specific purpose, and for the Returning Officer to be notified prior to any message being sent to more than 20 students.

9.5          Campaigners must allow voters to cast their ballot freely and must not communicate with voters in any way once they have begun to complete their ballot.

9.10        Candidates shall not provide computer terminals or internet enabled wireless devices of any kind to enable members to vote.

9.11        Candidates or their supporters shall not supervise or assist a voter in casting their vote in any way.

9.14        Union computers or resources (including membership lists and other data) may not be used to campaign or assist in the campaign for any candidate.

9.15        Students working for the Union, University or subcontractor may not engage in any campaigning activity during their working hours.

9.16        Candidates must remove all of their own publicity materials within one-week after the election. If materials are not removed, candidates may be liable for the cost of removal.

9.17        University email addresses must not be used for campaigning purposes for any email sent on behalf of a candidate to more than 20 students. This includes messages sent via the University virtual learning environment.

9.18        Use of bulk unsolicited direct messaging is not permitted.

9.21        The Returning Officer may publish supplementary regulations relating to the candidates’ conduct. Candidates will be advised of any such regulations by email to the address provided upon submission of each candidates’ nomination.

Contacting the Returning Officer

The Returning Officer (Mark Riley) may be contacted via the following email address: mark.riley@city.ac.uk.

 

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