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Welcome new committee members!
Congratulations on being elected as a committee member for 2024/25! We hope you’re excited about the year ahead.
Being on the committee of a society is an amazing opportunity to shape the student experience of your members and will be a fantastic role for you to develop your skills and experience as future leaders too.
The SU have developed a handover process which aims to make the process as smooth as possible, while also equipping you with the skills, knowledge, and confidence to begin your exciting new role.
Please take a look at the different steps of this process below. There are 7 main steps essential to every society.
The team are there to support you through every step, so if you have any questions, please don’t hesitate to get in touch by emailing SUCommunities@city.ac.uk
Step
Task
Date/timeline
1
Complete elections/AGMs
If you held a committee election through the SU website, we already have your details. You do not need to submit any new committee details.
If you completed an AGM or a different election, please ensure you send through the incoming committee details to SUCommunities@city.ac.uk
31st May
2
Complete a handover document
We will also ask the existing committee members of your group to complete a Handover Document, which will then be shared with you via email in June. This will contain useful information about your individual group’s finances, passwords and activities, along with any general advice from your predecessors.
You can download this document here.
3
Attend the Committee Training Conference
The Committee Training Conference is taking place on campus and is open to all incoming committee members. This day will be full of useful and practical sessions to equip you with the information and skills you need for your new role. This is also a fantastic chance to meet other committee members and get to know the Communities Team.
More details on the sessions will be released in May.
You can book on to attend Here A networking lunch will be provided.
5th June
4
Request any changes to membership fees
Once the first membership has been purchased you will not be able to change your membership fee until next year.
Any membership fee changes should be emailed to SUCommunities@city.ac.uk
By 31st July
5
Book in your Society Development Meeting
Society Development Meetings are opportunities for you to speak to the Communities Team about your plans for the year. The Communities Team can answer questions and support you with your plans for the year.
More information will be released about this in due course. The sessions will take place online or in person with a member of the Communities Team.
You should come prepared with your plans for the year and your updated annual risk assessment.
By 20th September
6
Complete mandatory online training
To further support societies, the Union is launching a new online committee training module. This training will be on Moodle and include all the essential information.
The President, Finance Officer and Communications Officer of all societies are required to complete this training module.
More details will be released about this at the Committee Training Conference in June 2024.
7
Ensure all committee have purchased a membership for your society
Memberships can be purchased from the 1st August. All memberships must be purchased through the students’ union website.
All committee members are required to purchase a membership for their society.
20th September
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