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You can claim travel expenses for AWAY matches when representing the university, unless transport has already been provided for your team by the Communities Team. Travel expenses only cover public transport, taxis and ubers are not permitted.
To claim travel expenses back, please click here.
You can find guidance here which will explain how to do this. You will not be able to claim expenses until you have purchased a sports card. Please DO NOT leave any receipts with CitySport reception as if lost, your claim will not be able to be processed.
The following evidence must be provided when traveling by Public Transport:
Train tickets (must show date, destination and price).
Oyster/Contactless card journeys (evidence from TFL account with date, destination and price)
The following evidence will not be reimbursed:
Bank statements showing TFL journeys
The Sports Development team will book a coach when your team fixture is outside of the M25 or inaccessible by public transport. Otherwise, all teams are expected to use public transport. Requests for coach travel should be made to the Sport Administrator at least SEVEN DAYS before you intend to travel.
Travel to away team fixtures by car will only be permitted in exceptional circumstances. Travel by car will only be permitted when:
Either public transport or coaches are unavailable or insufficient.
Car sharing with other team members is arranged. Travel by car for individuals will be refused.
Requests for travel by car should be made to the Sport Administrator at least 5 working days before you intend to travel. Your request should outline the reason for the request and confirm the distance to travel by car using google maps. In your request, you should confirm that the car to be used is roadworthy and insured.
Travel by car will be reimbursed at 30p per mile.
Claiming your car expense request
The expense request should be made through SGF as per the expenses process. As supporting evidence fo your request, you should add an image of google maps showing the distance travelled based on what was agreed and approved prior to travel by the Sport Administrator. We will not pay a petrol receipt.
All sports clubs are able to apply for the sports club development fund. A total of £5,000 has be allocated for the Sports Club Development Fund in 23/24. To apply for the Sports Development Fund please complete this form.
Before filling this in, please ensure you have read the funding criteria below and that your application is well-written, evidenced, and fully completed. Failure to fully complete all sections or include the necessary information may lead to your application being rejected.
Funding Criteria: Each team can apply for up to £500 per year and you can submit bids in collaboration with other teams if you wish to run larger events. The application must be for something specific, and there are some things that the Fund cannot cover. These include: a. Funding for something that has already taken place b. Donations or affiliations to other charities or political organisations c. Ultra Vires spending d. Food and drink (normally) Applications will be reviewed by a member of the Communities Team and a Students’ Union Officer. Where the chosen Deputy-President has a conflict of interest, another Deputy-President will be responsible for reviewing applications. Should we receive more applications than we can fund, funding decisions will be made by a member of the Communities Team and one of the Students’ Union’s Deputy-Presidents. Funding will be prioritised for teams who: a) Have received no or less funding so far in the academic year. b) Demonstrate the benefit of the funding, including how many students will it impact on. The outcomes of Sports Development Fund applications will be published on the students’ union website. Funding not spent by an agreed date will be returned to the central grant pot so that it can be allocated to other sports clubs. All unspent grant funding will be absorbed back into central union funds on the 31st July each year.
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