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Fitness to Practise - Self Help Guide

If you have been invited to attend a cause for concern meeting or fitness to practise panel.

Here is what you should do.

  1. Understand the concerns raised. You should receive information outlining the concerns including a copy of any evidence related to your case. Read it carefully and try to understand the University’s concerns. If anything is unclear or missing, ask for further information or clarification. If you are invited to a Panel, please contact us as soon as possible for advice.
  2. Prepare a statement. Think carefully about the allegations and take the time to write a statement in response. The statement should address the concerns raised by explaining what happened. It can help to start by writing a factual timeline of the events in date/time order. Try to keep it less than 2 pages.
  3. Be honest. If the allegation is true it’s better to acknowledge this because you may receive a harsher penalty if you’re dishonest or attempt to cover it up. It’s important to take responsibility and apologise for anything you’ve done wrong even if unintentional. Explain how you’ve learned from your mistakes. If you’ve experienced any difficult circumstances you may wish to mention those.
  4. If you are denying all or part of the allegations, carefully explain your reasons and where possible, provide evidence to support your position.
  5. Attend the meeting. Confirm your attendance and state whether anyone will be accompanying you for support (an adviser from Union Advice can accompany you). It’s a good idea to bring your statement and any evidence so you can refer to it if necessary during the meeting. If you can’t attend try to reschedule.
  6. How we can help. Our Union Advice service is independent from the University and provides free, confidential, non-judgmental and impartial advice. We can help you to understand the allegations and help you to prepare your response. We may also be able to accompany you to any meetings for support. unionadvice@city.ac.uk